STELLING MINNIS WEB SITE
STELLING MINNIS PARISH COUNCIL
This page is under revision - scroll down for links not yet shown below
Contact Parish Clerk, Irene Bowie - e-mail: email@example.com
A Parish Council is the 1st tier of local government. Councillors (7) are elected democraticaly every 4 years to represent their community. Councillors are not volunteers and the Council is not a club, charity or society. They are consulted on planning applications and communicate directly with other infrastructure and community bodies including Shepway District Council, Kent Highways, Kent Police and Kent Fire and Rescue Service. See minutes of meetings for more detail of current activities and representations.
Stelling Minnis Parish in part of Shepway District Council's North Downs West Ward. Use the link at the bottom of the table about to read the Ward profile.
Visit Kent Association of Parish Councils - serving Parish and Town Councils in Kent.
From July 2015 stelling Minnis Parish Council complied with a transparency code for smaller Councils (i.e. those with a turnover of less that £25K). To read the transparency code in full go to www.gov.uk/dcig to whom any enquiries on the regulations should be addressed.
New and revised documetation and/or links to other pages/web sites will be added to this page to ensure compliance.
2017: 1 November.
2018: 10 January, 7 March, 2 May (Annual General Meeting), 16 May (Annual Parish Meeting).
Unless otherwise advised, all meetings commence at 7.30pm and are held in Stelling Minnis Village Hall committee room, except the Annual Parish Meeting which will be held in the main hall.
Minutes of Parish Council meetings and Annual Parish Meetings for the last 5 years are available to download as PDF files, as below. In Chronolical order.
|May 2013 (AGM)|
|May 2013 (Annual Parish Meeting)|
|November 2013 (Finance meeting)|
|May 2014 (AGM)|
|May 2014 (Annual Parish Meeting)|
|May 6 2015||Agenda||Minutes|
|May 20 2015 (AGM)||Agenda||Minutes|
|MAY 27 2015
Annual Parish Meeting
|Agenda||Minutes and club/society reports|
|July 1 2015||Agenda||Approved Minutes|
|September 2 2015||Agenda||Approved minutes|
|November 4 2015||Agenda||Approved minutes|
|January 13 2016||Agenda||Approved minutes|
|March 2 2016||Agenda||Approved Minutes|
|May 4 2016 (AGM)||Agenda||Approved minutes|
|May 18 2016
(Annual Parish Meeting)
and club/society reports
Read Shepway Councillors report
Read Kent Councillor's report
|July 6 2016||Agenda||Approved minutes of meeting|
|September 7 2016||Agenda||Approved minutes of meeting|
|November 2 2016||Agenda||Approved minutes of meeting|
|November 28 2016
|Approved minutes of meeting|
|January 11 2017||Agenda||Approved minutes of meeting|
|March 1 2017||Agenda + supporting information||
Approved Minutes of meeting
|May 3rd (AGM)||
Agenda + Supporting information
||Approved minutes of meeting|
|May 17th 2017
(Annual Parish Meeting)
|Agenda pack||Draft minutes of meeting|
|July 5th 2017||Agenda||Approved minutes of meeting|
|September 6th 2017||Agenda||Draft minutes of meeting|
Standing orders and financial regulations
COUNCILLORS (Parish, Shepway, Kent and MP)
The Stelling Minnis Parish Council and Councillors roles and responsibilities are:-
|Robert Hubble (Chairman)||
Trustee for Stelling Minnis
Windmill & Museum.
John Haffenden (Vice Chairman)
||Trustee for Managers of Stelling Minnnis Commmon) & Chairman of Minnis Managers.|
|Ann Day||Representative for Minnis Managers meetings.|
||Trustee for Stelling Minnis Village Hall.|
||KALC Shepway Area Committee.|
registers of interests
Footpath Warden -
|Tree Warden -
||Cllr. Paul Dimmock|
SHEPWAY DISTRICT COUNCILLOR (North Downs West)
Susan Carey E-mail: firstname.lastname@example.org
Jenny Hollingsbee -mail: email@example.com
KENT COUNTY COUNCILLOR (Elham Valley)
Susan Carey E-mail firstname.lastname@example.org
MEMBER OF PARLIAMENT (Folkestone & Hythe)
Damien Collins e-mail: email@example.com
RIGHTS OF ACCESS (added 1 March 2003)
We have received a copy of a document which has the grand title :
Countryside and Rights of Way Act 2000: Section68
Non-Statutory Guidance Note on the vehicular access across common and other land (England) regulations 2002
Statutory Instrument 2002 No. 1711
It is not as daunting as it sounds and is written in plain English. It runs to 18 pages and includes 49 frequently asked questions on this subject. It is very informative but any one reading it will understand that it is a complex subject, and why the Parish Council cannot give advice on an individual case.
Enquiries on the content (but not case specific advice) should be addressed to:
The Common Land Branch, Zone 1/05 Temple Quay House, 2 The Square, Temple Quay, Bristol BS1 6EB. Tel. 0117 372 8520 or 6266.
Our thanks to Derek Blades for this information
Note added 2 November 2005:
In The Sunday Telegraph of Oct. 23rd 2005 there was an article about a person who had been having problems establishing a right of access across land owned by The National Trust. He eventually got it after a protracted delay. Residents of the Minnis should note that the procedure, if there are no snags, will take at least 3 months.
The useful information is that The Land Registry has a Practice Guide 52 on this subject and can be viewed at www.landregistry.gov.uk
Legal requests relating to access across Stelling Minnis Common should be taken up with your own Solicitor and not made of the Parish Council, Minnis Managers or Charles Gooch of Savills.
STELLING MINNIS PARISH
The Equality Act 2010 replaces the existing anti-discrimination laws with a single Act. It simplifies the law removing inconsistencies and making it easier for people to understand and comply with it. It also strengthens the law in important ways to help tackle discrimination and inequality.
The Act applies to all organisations that provide a service to the public or a section of the public.
2. COUNCIL’S COMMITMENT
Stelling Minnis Parish Council aims to ensure that our services meet the varied needs and expectations of the local people and that everyone has equal access to all services regardless of age, gender, sex and sexual orientation, disability, marital status, ethnicity, religious belief or any other individual characteristics which may limit a person’s opportunity in life.
The Council will endeavour to:-
• Eliminate discrimination, harassment and victimisation;
• Advance equality of opportunity and foster good relations.
In order to promote equality of access to services the Council will aim to ensure that: -
• The services provided are in response to the needs of the whole community;
• The Council will monitor views and take into account customer views;
• The information on services is widely available to ensure maximum awareness of provisions;
• That in advertising and publicity the Council will be presented as an authority committed to promoting equality of access to employment and services;
• That staff will be consulted and their contribution valued in the information and promotion of equality of access to Council services;
• That staff will be trained and supported in carrying out their duties in line with implementing equal opportunities policies.
The Parish Council will ensure that service delivery on the basis of age, gender, sex and sexual orientation, disability, marital status, ethnicity, religious belief or any other individual characteristics is fair and without discrimination.
It is the policy of Stelling Minnis Parish Council to afford equal treatment to all its employees and prospective employees. The aim of this policy is to ensure that no job applicant or employee receives less favourable treatment on the grounds of race, colour, nationality, sex or sexual orientation, marital status, physical or other handicap.
Whilst the main responsibility for providing equal opportunity rests with the Council, individual employees also have responsibilities. The elimination of discriminatory practices depends upon the co-operation of all employees.
Approved by Stelling Minnis Parish Council
2nd May 2012
Code of conduct for parish councils - adopted by
Stelling Minnis Parish Council at its meeting on 7 September 2012.
Pursuant to section 27 of the Localism Act 2011, Stelling Minnis Parish Council (‘the Council’) has adopted this Code of Conduct to promote and maintain high standards of behaviour by its members and co-opted members whenever they conduct the business of the Council, including the business of the office to which they were elected or appointed, or when they claim to act or give the impression of acting as a representative of the Council.
This Code of Conduct is based on the principles of selflessness, integrity, objectivity, accountability, openness, honesty, and leadership.
For the purposes of this Code, a ‘co-opted member’ is a person who is not a member of the Council but who is either a member of any committee or sub-committee of the Council, or a member of, and represents the Council on any joint committee or joint sub-committee of the Council, and who is entitled to vote on any question that falls to be decided at any meeting of that committee or sub-committee.
For the purposes of this Code, a ‘meeting’ is a meeting of the Council, any of its committees, sub-committees, joint committees or joint sub-committees.
For the purposes of this Code, and unless otherwise expressed, a reference to a member of the Council includes a co-opted member of the Council.
When a member of the Council acts, claims to act or gives the impression of acting as a representative of the Council, he/she has the following obligations.
1. He/she shall behave in such a way that a reasonable person would regard as respectful.
2. He/she shall not act in a way which a reasonable person would regard as bullying or intimidatory.
3. He/she shall not seek to improperly confer an advantage or disadvantage on any person.
4. He/she shall use the resources of the Council in accordance with its requirements.
5. He/she shall not disclose information which is confidential or where disclosure is prohibited by law.
Registration of interests
6. Within 28 days of this Code being adopted by the Council, or the member’s election or the co-opted member’s appointment (where that is later), he/she shall register with the Monitoring Officer the interests which fall within the categories set out in Appendices A and B.
7. Upon the re-election of a member or the re-appointment of a co-opted member, he/she shall within 28 days re-register with the Monitoring Officer any interests in Appendices A and B.
8. A member shall register with the Monitoring Officer any change to interests or new interests in Appendices A and B within 28 days of becoming aware of it.
9. A member need only declare the existence but not the details of any interest which the Monitoring Officer agrees is a ‘sensitive interest’. A sensitive interest is one which, if disclosed on a public register, could lead the member or a person connected with the member to be subject to violence or intimidation.
Declaration of interests at meetings
9. Where a matter arises at a meeting which relates to an interest in Appendix A the member shall not participate in a discussion or vote on the matter. He/she only has to declare what his/her interest is if it is not already entered in the member’s register of interests or if he/she has not notified the Monitoring Officer of it.
10. Where a matter arises at a meeting which relates to an interest in Appendix A which is a sensitive interest, the member shall not participate in a discussion or vote on the matter. If it is a sensitive interest which has not already been disclosed to the Monitoring Officer, the member shall disclose he/she has an interest but not the nature of it.
11. Where a matter arises at a meeting which relates to an interest in Appendix B, the member shall not vote on the matter. He/she may speak on the matter only if members of the public are also allowed to speak at the meeting.
12. A member only has to declare his/her interest in Appendix B if it is not already entered in his/her register of interests or he/she has not notified the Monitoring Officer of it or if he/she speaks on the matter. If he/she holds an interest in Appendix B which is a sensitive interest not already disclosed to the Monitoring Officer, he/she shall declare the interest but not the nature of the interest.
13. Where a matter arises at a meeting which relates to a financial interest of a friend, relative or close associate (other than an interest in Appendix A), the member shall disclose the nature of the interest and not vote on the matter. He/she may speak on the matter only if members of the public are also allowed to speak at the meeting. If it is a ‘sensitive interest’ the member shall declare the interest but not the nature of the interest.
14. On a written request made to the Council’s proper officer, the Council may grant a member a dispensation to participate in a discussion and vote on a matter at a meeting even if he/she has an interest in Appendices A and B if the Council believes that the number of members otherwise prohibited from taking part in the meeting would impede the transaction of the business; or it is in the interests of the inhabitants in the Council’s area to allow the member to take part or it is otherwise appropriate to grant a dispensation.
Interests defined by regulations made under section 30(3) of the Localism Act 2011 and described in the table below.
Employment, office, trade, profession or vocation Any employment, office, trade, profession or vocation carried on for profit or gain.
Sponsorship Any payment or provision of any other financial benefit (other than from the Council) made to the member during the 12 month period ending on the latest date referred to in paragraph 6 above for expenses incurred by him/her in carrying out his/her duties as a member, or towards his/her election expenses.
This includes any payment or financial benefit from a trade union within the meaning of the Trade Union and Labour Relations (Consolidation) Act 1992.
Contracts Any contract made between the member or between his/her spouse or civil partner or the person with whom the member is living as if they were spouses/civil partners (or a body in which such a person is a partner in a firm, a director of an incorporated body or holds the beneficial interest in securities*) and the Council —
(a) under which goods or services are to be provided or works are to be executed; and
(b) which has not been fully discharged.
Land Any beneficial interest in land which is within the area of the Council.
Licences Any licence (alone or jointly with others) to occupy land in the area of the relevant authority for a month or longer.
Corporate tenancies Any tenancy where (to the member’s knowledge)—
(a) the landlord is the Council; and
(b) the tenant is a body in which the member, or his/her spouse or civil partner/ the person with whom the member is living as if they were spouses/civil partners has a beneficial interest.
Securities Any beneficial interest in securities of a body where—
(a) that body (to the member’s knowledge) has a place of business or land in the area of the Council; and
(i) the total nominal value of the securities* exceeds £25,000 or one hundredth of the total issued share capital of that body; or
(ii) if the share capital of that body is of more than one class, the total nominal value of the shares of any one class in which the relevant person has a beneficial interest exceeds one hundredth of the total issued share capital of that class.
*‘Securities’ means shares, debentures, debenture stock, loan stock, bonds, units of a collective investment scheme within the meaning of the Financial Services and Markets Act 2000 and other securities of any description, other than money deposited with a building society.
An interest which relates to or is likely to affect:
(i) any body of which the member is in a position of general control or management and to which he/she is appointed or nominated by the Council;
(ii) any body—
(a) exercising functions of a public nature;
(b) directed to charitable purposes; or
(c) one of whose principal purposes includes the influence of public opinion or policy (including any political party or trade union)
of which the member of the Council is a member or in a position of general control or management;
(iii) any gifts or hospitality worth more than an estimated value of £50 which the member has received by virtue of his or her office.
Note: Councillors declarations in respect of Appendices A & B will be published here soon. In the meantime please contact the Clerk to the Council if you wish to have a copy, for which a freedom of information act charge will be made.
Click on the links below to read Councillors registers of interst.
Councillor Laszlo Dudas - to be added when received from Shepway DC
Page designed and produced for Stelling Minnis Parish Council by Nick Smith - 2 August 2002
Updated 1 October 2017
Web site url and hosting facilities kindly donated by Simon Wood of Terabyte Computing Ltd