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Contact Stelling Minnis Parish Council














List of Councillors (Parish, District, County and MP)

Minutes of recent Parish Council Meetings

Annual Parish Meeting notes and reports

Statements of accounts  & Asset register

Notice board

Parish Councillors attendance record
Councillors registers of interest
Compliance with Audit Transparency Code

Cesspools & mains drainage

Village Appraisal 2007/8

Guide for new residents - issued by the Managers of Stelling Minnis Common - June 2007 (Revised)

Commons act 2006

Rights of access over the Minnis

Minutes of meetings of Managers of Stelling Minnis Common and Stelling Minnis Charitable Trust

Search National database for Planning Permission Applications     Recent planning applications received

Street Map (produced by Challenge Youth Group)

Freedom of information act 

Equality Policy

Code of Conduct & Complaints procedure

Employers' Liability Insurance

Bossingham Sports & Leisure Trust
Reporting Highways Faults. Tel: 03000 418181 or click here to report faults on carriageways or footpaths on line
What is the Parish Council?
Shepway North Downs West ward profile


What is the Parish Council?

A Parish Council is the 1st tier of local government. Councillors (7) are elected democraticaly every 4 years to represent their community. Councillors are not volunteers and the Council is not a club, charity or society. They are consulted on planning applications and communicate directly with other infrastructure and community bodies including Shepway District Council, Kent Highways, Kent Police and Kent Fire and Rescue Service. See minutes of meetings for more detail of current activities and representations.

Stelling Minnis Parish in part of Shepway District Council's North Downs West Ward. Use the link at the bottom of the table about to read the Ward profile.


Visit Kent Association of Parish Councils - serving Parish and Town Councils in Kent.


Compliance with Audit Transparency Code

From July 2015 stelling Minnis Parish Council complied with a transparency code for smaller Councils (i.e. those with a turnover of less that £25K). To read the transparency code in full go to to whom any enquiries on the regulations should be addressed.

New and revised documetation and/or links to other pages/web sites will be added to this page to ensure compliance.



Dates of future Parish Council Meetings:


2017: 1 March, 3 May (Annual General Meeting), 17 May (Annual Parish Meeting - in main hall).


Unless otherwise advised, all meetings commence at 7.30pm and are held in Stelling Minnis Village Hall committee room, except the Annual Parish Meeting which will be held in the main hall.


Minutes of Parish Council meetings and Annual Parish Meetings for the last 5 years are available to download as PDF files, as below.  In Chronolical order.

Click here to download Adobe acrobat PDF reader

November 2011

January 2012

March 2012

May 2012 (AGM)

May 2012 (Annual Parish Meeting)

Juy 2012

September 2012

November 2012

January 2013

March 2013

May 2013 (AGM)

May 2013 (Annual Parish Meeting)

July 2013

September 2013

November 2013

November 2013 (Finance meeting)

January 2014

March 2014

May 2014 (AGM)

May 2014 (Annual Parish Meeting)

July 2014

September 2014

November 2014

January 2015

March 2015

May 6 2015 (Agenda + supporting information)

May 6 2015

May 20 2015 (Agenda + supporting information)  

May 2015 - Annual Parish Meeting Agenda     Click here for Minutes of 2014 meeting      Click here for 2014/15 accounts

May 20 2015 - Minutes

May 27th 2015 Annual Parish Meeeting minutes and club/society reports

July 1 2015 (Agenda + supporting information)

July 1 2015 - Approved Minutes

September 2 2015 (Agenda + supporting information)

September 2nd  2015 - Approved minutes

November 4 2015 (Agenda + supporting information)

November 4th  2015 Approved minutes

January 13th 2016 (Agenda + supporting information)

January 13th 2016 - Approved minutes

March 2nd 2016 (Agenda + supporting information)

March 2nd 2016 - (Approved Minutes)

May 4th 2016 AGM (Agenda + supporting information)

May 18th - Annual Parish Meeting - agenda

May 6th 2016 (AGM) (Amended and approved minutes)

6th July 2016 - Agenda + supporting information

July 6th 2016 (Approved minutes of meeting)

7th September 2016 - Agenda + supporting information

7th September (Approved minutes of meeting)

2nd November 2016 - Agenda + supporting information

2nd November 2016 (Draft minutes of meeting)

28 November 2016 - co-option meeting (Draft minutes)

11th January 2017 - Agenda + supporting information



View Councillors attendance record


View Asset register

Accounts of Stelling Minnis Parish Council for the last few years are reproduced below.


Accounts 2011/12 - view (PDF file)

Accounts 2012/13 - view (PDF file) 

Accounts 2013/14 - view (PDF file) 

Accounts 2014/15 - view (PDF file)   View Certified External Audit return 2014-15

Accounts 2015/16 - view (PDF file)   View Certified External Audit  return 2015-16   Read Notice of conclusion of Audit for year ending 31 March 2016


 Standing orders and financial regulations   


Available to view as PDF files - click on   Standing orders  or Financial regulations                                           


  Employers' Liability Insurance                                     





COUNCILLORS (Parish, Shepway, Kent and MP)


The Stelling Minnis Parish Council and Councillors roles and responsibilities are:-


Robert Hubble (Chairman)  Trustee for Stelling Minnis Windmill & Museum
John Haffenden (Vice Chairman)
(Trustee for Managers of Stelling Minnnis Commmon) & Chairman of Minnis Managers.
Ann Day (Representative observer for Minnis Managers meetings)
Garry Watts
Paul Dimmock
Tree Warden
David Stephen
Trustee for Stelling Minnis Village Hall
Laszlo Dudas
View Councillors registers of interests
Nick Smith
Assistant Clerk (From 1/1/17)
Irene Bowie
Nick Smith
Internal Auditor:
David Stuart
Footpath Warden -
Martin Hart
Tree Warden -
Cllr. Paul Dimmock
Nick Smith
Windmill & Museum Jeremy Speakman


Susan Carey E-mail:

Jenny Hollingsbee -mail:



Susan Carey E-mail


MEMBER OF PARLIAMENT (Folkestone & Hythe)

Damien Collins e-mail:

contact via Houses of Parliament web page (contact members)- click to link

Details of Damian Collins surgeries - download pdf file

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RIGHTS OF ACCESS (added 1 March 2003)


We have received a copy of a document which has the grand title :

Countryside and Rights of Way Act 2000: Section68

Non-Statutory Guidance Note on the vehicular access across common and other land (England) regulations 2002

Statutory Instrument 2002 No. 1711

It is not as daunting as it sounds and is written in plain English. It runs to 18 pages and includes 49 frequently asked questions on this subject. It is very informative but any one reading it will understand that it is a complex subject, and why the Parish Council cannot give advice on an individual case.

Enquiries on the content (but not case specific advice) should be addressed to:

The Common Land Branch, Zone 1/05 Temple Quay House, 2 The Square, Temple Quay, Bristol BS1 6EB. Tel. 0117 372 8520 or 6266.


Our thanks to Derek Blades for this information


Note added 2 November 2005:


In The Sunday Telegraph of Oct. 23rd 2005 there was an article about a person who had been having problems establishing a right of access across land owned by The National Trust. He eventually got it after a protracted delay. Residents of the Minnis should note that the procedure, if there are no snags, will take at least 3 months.


The useful information is that The Land Registry has a Practice Guide 52 on this subject and can be viewed at

See also the Guide for new residents- pdf file - click to download file

Legal requests relating to access across Stelling Minnis Common should be taken up with your own Solicitor and not made of the Parish Council, Minnis Managers or Charles Gooch of Savills.


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The Equality Act 2010 replaces the existing anti-discrimination laws with a single Act. It simplifies the law removing inconsistencies and making it easier for people to understand and comply with it. It also strengthens the law in important ways to help tackle discrimination and inequality.

The Act applies to all organisations that provide a service to the public or a section of the public.


Stelling Minnis Parish Council aims to ensure that our services meet the varied needs and expectations of the local people and that everyone has equal access to all services regardless of age, gender, sex and sexual orientation, disability, marital status, ethnicity, religious belief or any other individual characteristics which may limit a person’s opportunity in life.

The Council will endeavour to:-
• Eliminate discrimination, harassment and victimisation;
• Advance equality of opportunity and foster good relations.

In order to promote equality of access to services the Council will aim to ensure that: -
• The services provided are in response to the needs of the whole community;
• The Council will monitor views and take into account customer views;
• The information on services is widely available to ensure maximum awareness of provisions;
• That in advertising and publicity the Council will be presented as an authority committed to promoting equality of access to employment and services;
• That staff will be consulted and their contribution valued in the information and promotion of equality of access to Council services;
• That staff will be trained and supported in carrying out their duties in line with implementing equal opportunities policies.


The Parish Council will ensure that service delivery on the basis of age, gender, sex and sexual orientation, disability, marital status, ethnicity, religious belief or any other individual characteristics is fair and without discrimination.


It is the policy of Stelling Minnis Parish Council to afford equal treatment to all its employees and prospective employees. The aim of this policy is to ensure that no job applicant or employee receives less favourable treatment on the grounds of race, colour, nationality, sex or sexual orientation, marital status, physical or other handicap.

Whilst the main responsibility for providing equal opportunity rests with the Council, individual employees also have responsibilities. The elimination of discriminatory practices depends upon the co-operation of all employees.

Approved by Stelling Minnis Parish Council
2nd May 2012

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Code of conduct for parish councils - adopted by Stelling Minnis Parish Council at its meeting on 7 September 2012.


Pursuant to section 27 of the Localism Act 2011, Stelling Minnis Parish Council (‘the Council’) has adopted this Code of Conduct to promote and maintain high standards of behaviour by its members and co-opted members whenever they conduct the business of the Council, including the business of the office to which they were elected or appointed, or when they claim to act or give the impression of acting as a representative of the Council.

This Code of Conduct is based on the principles of selflessness, integrity, objectivity, accountability, openness, honesty, and leadership.


For the purposes of this Code, a ‘co-opted member’ is a person who is not a member of the Council but who is either a member of any committee or sub-committee of the Council, or a member of, and represents the Council on any joint committee or joint sub-committee of the Council, and who is entitled to vote on any question that falls to be decided at any meeting of that committee or sub-committee.

For the purposes of this Code, a ‘meeting’ is a meeting of the Council, any of its committees, sub-committees, joint committees or joint sub-committees.

For the purposes of this Code, and unless otherwise expressed, a reference to a member of the Council includes a co-opted member of the Council.

Member obligations

When a member of the Council acts, claims to act or gives the impression of acting as a representative of the Council, he/she has the following obligations.

1. He/she shall behave in such a way that a reasonable person would regard as respectful.

2. He/she shall not act in a way which a reasonable person would regard as bullying or intimidatory.

3. He/she shall not seek to improperly confer an advantage or disadvantage on any person.

4. He/she shall use the resources of the Council in accordance with its requirements.

5. He/she shall not disclose information which is confidential or where disclosure is prohibited by law.

Registration of interests

6. Within 28 days of this Code being adopted by the Council, or the member’s election or the co-opted member’s appointment (where that is later), he/she shall register with the Monitoring Officer the interests which fall within the categories set out in Appendices A and B.

7. Upon the re-election of a member or the re-appointment of a co-opted member, he/she shall within 28 days re-register with the Monitoring Officer any interests in Appendices A and B.

8. A member shall register with the Monitoring Officer any change to interests or new interests in Appendices A and B within 28 days of becoming aware of it.

9. A member need only declare the existence but not the details of any interest which the Monitoring Officer agrees is a ‘sensitive interest’. A sensitive interest is one which, if disclosed on a public register, could lead the member or a person connected with the member to be subject to violence or intimidation.

Declaration of interests at meetings

9. Where a matter arises at a meeting which relates to an interest in Appendix A the member shall not participate in a discussion or vote on the matter. He/she only has to declare what his/her interest is if it is not already entered in the member’s register of interests or if he/she has not notified the Monitoring Officer of it.

10. Where a matter arises at a meeting which relates to an interest in Appendix A which is a sensitive interest, the member shall not participate in a discussion or vote on the matter. If it is a sensitive interest which has not already been disclosed to the Monitoring Officer, the member shall disclose he/she has an interest but not the nature of it.

11. Where a matter arises at a meeting which relates to an interest in Appendix B, the member shall not vote on the matter. He/she may speak on the matter only if members of the public are also allowed to speak at the meeting.

12. A member only has to declare his/her interest in Appendix B if it is not already entered in his/her register of interests or he/she has not notified the Monitoring Officer of it or if he/she speaks on the matter. If he/she holds an interest in Appendix B which is a sensitive interest not already disclosed to the Monitoring Officer, he/she shall declare the interest but not the nature of the interest.

13. Where a matter arises at a meeting which relates to a financial interest of a friend, relative or close associate (other than an interest in Appendix A), the member shall disclose the nature of the interest and not vote on the matter. He/she may speak on the matter only if members of the public are also allowed to speak at the meeting. If it is a ‘sensitive interest’ the member shall declare the interest but not the nature of the interest.


14. On a written request made to the Council’s proper officer, the Council may grant a member a dispensation to participate in a discussion and vote on a matter at a meeting even if he/she has an interest in Appendices A and B if the Council believes that the number of members otherwise prohibited from taking part in the meeting would impede the transaction of the business; or it is in the interests of the inhabitants in the Council’s area to allow the member to take part or it is otherwise appropriate to grant a dispensation.

Appendix A
Interests defined by regulations made under section 30(3) of the Localism Act 2011 and described in the table below.

Subject Description
Employment, office, trade, profession or vocation Any employment, office, trade, profession or vocation carried on for profit or gain.
Sponsorship Any payment or provision of any other financial benefit (other than from the Council) made to the member during the 12 month period ending on the latest date referred to in paragraph 6 above for expenses incurred by him/her in carrying out his/her duties as a member, or towards his/her election expenses.
This includes any payment or financial benefit from a trade union within the meaning of the Trade Union and Labour Relations (Consolidation) Act 1992.
Contracts Any contract made between the member or between his/her spouse or civil partner or the person with whom the member is living as if they were spouses/civil partners (or a body in which such a person is a partner in a firm, a director of an incorporated body or holds the beneficial interest in securities*) and the Council —
(a) under which goods or services are to be provided or works are to be executed; and
(b) which has not been fully discharged.
Land Any beneficial interest in land which is within the area of the Council.
Licences Any licence (alone or jointly with others) to occupy land in the area of the relevant authority for a month or longer.
Corporate tenancies Any tenancy where (to the member’s knowledge)—
(a) the landlord is the Council; and
(b) the tenant is a body in which the member, or his/her spouse or civil partner/ the person with whom the member is living as if they were spouses/civil partners has a beneficial interest.
Securities Any beneficial interest in securities of a body where—
(a) that body (to the member’s knowledge) has a place of business or land in the area of the Council; and
(b) either—
(i) the total nominal value of the securities* exceeds £25,000 or one hundredth of the total issued share capital of that body; or
(ii) if the share capital of that body is of more than one class, the total nominal value of the shares of any one class in which the relevant person has a beneficial interest exceeds one hundredth of the total issued share capital of that class.
*‘Securities’ means shares, debentures, debenture stock, loan stock, bonds, units of a collective investment scheme within the meaning of the Financial Services and Markets Act 2000 and other securities of any description, other than money deposited with a building society.

Appendix B
An interest which relates to or is likely to affect:

(i) any body of which the member is in a position of general control or management and to which he/she is appointed or nominated by the Council;

(ii) any body—
(a) exercising functions of a public nature;
(b) directed to charitable purposes; or
(c) one of whose principal purposes includes the influence of public opinion or policy (including any political party or trade union)
of which the member of the Council is a member or in a position of general control or management;

(iii) any gifts or hospitality worth more than an estimated value of £50 which the member has received by virtue of his or her office.

Note:  Councillors declarations in respect of Appendices A & B will be published here soon.  In the meantime please contact the Clerk to the Council if you wish to have a copy, for which a freedom of information act charge will be made.

Complaints Procedure

Click on this link to view and download complaints procedure and proforma

Councillors register of interest

Click on the links below to read Councillors registers of interst.

Councillor Robert Hubble

Councillor John Haffenden

Councillor Ann Day

Councillor Garry Watts

Councillor Paul Dimmock

Councillor David Stephen

Councillor Laszlo Dudas - to be added when received from Shepway DC


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Page designed and produced for Stelling Minnis Parish Council by Nick Smith  - 2 August 2002

 Updated 12 January 2017


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