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Minutes displayed in reverse Chronological Order - only last 2 years will be displayed. For earlier minutes please contact the Secretary click here to e-mail:
Jump to: January 2010 April 2010 July 2010 October 2010
April 2011 July 2011 October 2011
MANAGERS OF STELLING MINNIS COMMON
MINUTES OF MEETING 12th OCTOBER 2011
AT STELLING MINNIS VILLAGE
HALL
Present K Smyth, I Champion, R Griffin, M
Hamilton, J Gifford, A Barchi, G Baldwin,
A Day
In attendance C Gooch, R
Green
1. Apologies J Haffenden
2. Minutes of Meeting 13th
July 2011 were agreed and signed by the chairman.
3. Matters Arising:
a) Intercom outside The Cottage Planning
permission never granted.
CG still ongoing and says prime example of
creeping urbanisation. W Trower instructs
to be removed & CG to meet with Shepway District
Council.
b) Information leaflets IC says still ongoing
c) KCC Overhanging
branches on Bossingham Road pending CG to write to Highways
d) Planning Authority
explanatory notes for Parish Council + Residents Guide AD to
remind CG to produce a few
more as it was possible that these would be updated soon.
Explanatory notes not yet
received from CG as per minutes of last meeting for
Councillors to insert in
Planning Applications.
4. Correspondence None
except for applications as below
5. Applications for the
vacant Minnis Managers post -
This was discussed in detail and it was agreed
that AD would draft letters to applicants
with KSs assistance.
It was agreed unanimously
that Mr S Chantlers application be recommended to the
Owners, based on his vast
experience and qualifications in similar roles. Whilst other
candidates applications to
the Minnis were appreciated by all, it was felt that Mr Chantlers
wealth of experience and
commitment to the Minnis Plan and work parties would be more
beneficial at this time.
J Gifford gave
notice that at some time in the near future, due to other commitments, he
wishes to resign as
a Manager and the FOSM Trustee of Stelling Minnis Common.
6. Reports:
a) Secretary report as per applications received
above.
b) Grazing electric fencing to come down from
area behind Tarn Hows and be moved to area
opposite Coxsole Farm and then to come back to
area behind Tarn Hows around Christmas.
The cattle were doing a good job of flattening the
bracken in the North grazing section and
would be moved to the South section in November
for two weeks and then over to the East side
of Bossingham Road in December.
c) Ponds/School Liaison
RG informed us that the main pond (Ivy House) was completely
overgrown and that he was
happy to clear it himself with a digger (approx cost £120).
Split Lane pond was almost empty with irises
growing. RG to cut down smaller branches
around it.
Coxsole pond was greatly improved and the Crassula
Helmsii almost gone. Some irises would
be transplanted from Split Lane pond to soften the
edges within the next two weeks.
d) Mowing done. Some
bales could have been sold but it was decided to honour the agreement
with the Horse/Donkey
charity. The green opposite the shop was mown 3 times.
It was agreed to clear the area in front of
Derrys old house, subject to agreement with the new
owners.
e) Trees/Scrub/Bird
Boxes/Owl Boxes/Surveys GB to ask the owner of Nutshell (Wendy) if she
would be interested
in taking on the dormice.
7. Press Release IC to
include ponds, dormice and rubbish burning in article for Parish Magazine.
8. A.O.B. - none
9. Date and time of next
meeting 11th January 2012 at 7.30pm, Stelling Minnis Village
Hall
STELLING MINNIS CHARITABLE TRUST
MINUTES OF MEETING 12th
OCOTBER 2011
AT
STELLING MINNIS VILLAGE HALL
Present I Champion, R Griffin, J Gifford, A
Barchi, G Baldwin
In attendance C Gooch, M Hamilton, K Smyth, A
Day
1. Apologies J Haffenden
2. Minutes of Meeting 13th
July 2011 were agreed.
3. Treasurers Report:
Nat West Current Account £ 333.28
Nat West Business Account
£3666.00
Yorkshire Building Soc. £10464.14
The issue of Higher Level Stewardship it was agreed to leave this until
the next meeting.
4. Trustees approval of expenditure:
£120 (maximum) for hire of
mini digger
£ 50
half share of subscription to BTCV
£ 28.80 reimburse IC for wedge-belts x 2
£ 50 (maximum) for fence battery
5. Any other business:
It was agreed to
share the cost of the subscription to BTCV with FOSM.
It was agreed that AD go ahead with arranging
internet banking with NatWest
6. Date and time of next
meeting -11th January 2012 at 7.30pm, Stelling Minnis Village Hall
MANAGERS OF STELLING MINNIS
COMMON
MINUTES OF MEETING 13th
JULY 2011
AT STELLING MINNIS VILLAGE HALL
J Haffenden.
In attendance C
Gooch, William Trower
William Trower was welcomed to the meeting.
1. Apologies D Lowe, A Day, G Baldwin
2. Minutes of Meeting 13th April
2011 were agreed and signed by the chairman.
3. Matters Arising:
a) Intercom outside The Cottage CG still
ongoing. CG and WT confirmed that this has to go.(11)
b) Mike Hamilton was issued with Derry Lowes
copy of the Minnis Management Plan
c) Information leaflets IC was working on
them.(2) K.S. suggested that IC take up the offer of assistance from MH
d) KCC overhanging branches Bossingham Road. CG and WT confirmed that further correspondence
had been received, as damaged had been caused to three buses. CG talking direct
to Tree Surgeon, Local Authority and Bus Company to resolve before double
decked buses return to the route in September. CG
e) Historical Gate at Split Lane CG NOTED
that this had been cleaned and thanked MH and the rest of the Historic Society.
f)
It was decided no further action, with regard to a plaque (the tree by the
pub), would be taken at this time.
4. Correspondence Derry Lowes letter of
resignation was received and passed onto CG
and WT for a formal response. K S to
write a letter of thanks to Derry.
5.
The Planning Application for the driveway to Little Hatch was discussed.
The Planning Authority seems to be imposing issues that will detract from the
Character of the Minnis. The Planning Authority is still not complying with
procedure in gaining assurance that The position of adjoining owners had been
secured prior to accepting the application. It was agreed that CG would contact
The Planning Authority again and that a set of explanatory notes would be given
to the Parish Council to insert into each application received. CG
6.
WT confirmed that he would review The position of adjoining owners
section of the New Residents Guide If anyone has any comments on this please
pass them to KS who will forward to WT.
7. Reports:
a) Secretary Nothing to report
b) Grazing - Cattle (6 Highland cows) now in
Western enclosures. Sheep to be returned to either Reg. Baker area or Kevin
Smythe area.
c) Ponds, School Liaison Nothing to
report
d) Mowing same as last year with
possible topping in east section when bracken starts to grow.
e) Nesting Boxes / Surveys JG informed
all boxes had been cleaned/cleared out and many had
been occupied.
9. Press Release IC to do including
advertisement for replacement Manager for Derry Lowe KS/IC
10. Any Other Business Issue regarding AD
and AB was discussed and WT and CG along with all present confirmed that they had every
confidence in both parties and wished them both to remain in their current
positions.
In
light of this issue it was agreed that all issues relating to actions or
correspondence would first be passed through the Chair before forwarding to
other members. All external correspondence is also to be approved by the Chair.
William
Trower extended his thanks to the Managers, Trustees and FOSM for their
outstanding work on behalf of the Owners and General Public who are able to
take Air and Exercise in this exceptional part of Kent.
11.
Date and time of next meeting 7.30pm, Stelling Minnis Village Hall, 12th
October 2011.
MANAGERS OF STELLING MINNIS
COMMON
MINUTES OF MEETING 13th APRIL 2011
AT STELLING MINNIS VILLAGE HALL
Present K Smyth,
I Champion, G Baldwin, R Griffin, M Hamilton, J Gifford, A Barchi,
A Day. In attendance C Gooch
1. Apologies J Haffenden, D Lowe
2. Minutes of Meeting 11th January 2011 were agreed and signed by the chairman.
3. Matters Arising:
a) Intercom outside The Cottage CG still ongoing (10)
b) Mike Hamilton was confirmed as a new Manager of Stelling Minnis Common.
c) Information leaflets IC was working on them.
d) KCC overhanging branches Split Lane/Locks Garage area no further action.
AD
mentioned phone call from Mrs Sue Webb re broken tree working party to clear.
e) Historical Gate at Split Lane MH to wash
4. Correspondence CG made aware of 2 large poly tunnels erected at land to
rear/side of
St Bernadettes Cottage and possible water pipe and access arrangements across
Minnis.
Managers made aware of Parish Council meeting to take place re edges of Minnis
being
worn away. CG expressed view that owners were not in favour of kerb stones etc.
Mrs Janis Volkman has been given advice re insurance regarding public access to
village greens and possible injury by cattle.
5. Jo Niven memorial tree (Wild Service) already planted.
Another Wild Service tree to be planted on the triangle outside the Rose &
Crown with
posts around to protect. IC to ask David Niven whether he would like to be
named for
funding this tree. It will be to celebrate the Wedding of William and
Catherine.
6. Graham Carter email CG stated that some boundary problems had been sorted
and others not.
7. Road edges The Managers had, in the past, built up areas of the Minnis
driven on by cars but this
did not seem to have much effect and CG and Managers were not in favour of kerb
stones being
installed.
8. Reports:
a) Secretary possible further funding by ARCK details given to KS.
b) Grazing - Cattle (5 Highland cows) to be returned to east side of Bossingham
Road in
approximately 2 weeks.
Sheep to be moved very soon to new area.
c) Ponds, School Liason AB has spoke to Bob Green who is in contact with John
Gray re future
programmer with school children.
Crassula Helmsii at Coxsole does not appear to be returning.
d) Mowing same as last year with possible topping in east section when
bracken starts to grow.
e) Nesting Boxes / Surveys JG informed all boxes had been cleaned/cleared out
and many had
been occupied.
9. Press Release IC to do
10. Any Other Business FOSM to have table at the Annual Parish Meeting and KS
to be in
attendance.
11. Date and time of next meeting
7.30pm, Stelling Minnis Village Hall, 13th July 2011.
MANAGERS OF STELLING MINNIS
COMMON
MINUTES OF MEETING 12th OCTOBER 2010
AT STELLING MINNIS VILLAGE HALL
Present I Champion, J Gifford, G Baldwin, D Lowe, R Griffin. A Barchi, J Haffenden
In attendance C Gooch, M Hamilton.
1. Apologies Ann Day, Robert Green.
Mike Hamilton was introduced as the prospective member to be in attendance
2. Minutes of Meeting 13th July 2010 (Amended) were agreed and signed by the
chairman.
3. Matters Arising:
a) Intercom outside The Cottage CG has written to owners and confirmed that a
licence
may be issued, subject to terms and cost. Awaiting response.
b) N Onslow had been written to regarding the ruts on the Minnis made by the
East Kent
Hunt, but as yet no reply had been received. It was decided to write again in
the autumn.
Mr & Mrs Murley have also been written to after them bringing up the
subject of the ruts.
Awaiting response.
4. Correspondence Matter regarding water easement (Graham Carter) was passed
to the
owners.
5. Information Leaflets / Walk
Wording and points of interest notes required. Derry Lowe submitted the
Hawkinge and
Paddlesworth leaflet as an example. Meeting arranged for walk and wording
meeting on
Sunday the 31st October at 11.00 AM
6. Bracken Reduction - Dan Tuson provided a derogation order to enable Ivor
Champion to carry out
a trial spray of ASULOX in his field and surround just off Curtis Lane.
Results will most likely
show in the spring of 2011. More trials are required and trials of other
methods such as cutting or
rolling to be carried out in the spring of 2011 in the Trial Area to the East
of Bosingham Road.
7. Reports:
a) Secretary: nil return
b) Grazing: Sheep to be moved to area in front of Scarps Farm in late October
early December.
Method of securing water bowser taps to be agreed.
c) Ponds, School Liason: Nil return.
d) Mowing: All works this year complete, one final invoice expected from Reg
Baker for the last
cut in front of the Shop.
e) Two Dormice found with lots of reported sightings of others.
8. Press Release - Standard items plus information on Bracken Reduction to be
reported.
10. Any Other Business - Charlie Gooch confirmed that he felt the Minnis was
looking as good as he
could remember which confirms the Plan is working.
11. Date & time of next meeting 7.30pm, Stelling Minnis Village Hall on
11th January 2011
STELLING MINNIS CHARITABLE TRUST
MINUTES OF MEETING 12TH OCTOBER 2010
AT STELLING MINNIS VILLAGE HALL
Present - I Champion, J Gifford, G Baldwin, A Barchi, R Griffin, J Haffenden
1. Apologies: A Day
2. Minutes of meeting 13th July 2010 approved by the Chairman.
3. Treasurers report: Balances held as at todays date:
NatWest Current account: £ 899.97
NatWest Reserve account: £3664.53
Yorkshire Building Soc: £7464.15
4. Trustees Approval of Expenditure;
a) BTCV £50.00
b) Jacksons Gate latches £23.16
5. List of Bank account details to be submitted for Audit annually and to
include: -
Account Name (must be in the name of SMCT) Account number, sort code and
signatories
6. AOB Nil return
7. Date & time of next meeting 7.30pm, 11th January 2011, Stelling Minnis
Village Hall
MANAGERS
OF STELLING MINNIS COMMON
MINUTES OF MEETING 13TH JULY 2010
AT STELLING MINNIS VILLAGE HALL
Present K Smyth, I Champion, J Gifford, R Griffin, G Baldwin, D Lowe, A
Barchi, A Day
In attendance C Gooch & R Green
1. Apologies J Haffenden, J Gifford
2. Minutes of Meeting 13th April 2010 were agreed and signed by the chairman.
3. Matters Arising:
a) Intercom outside The Cottage CG not yet resolved
b) Caravan on Minnis close to shop CG advised by AD that it has now been
removed
c) N Onslow had been written to regarding the ruts on the Minnis made by the
East Kent Hunt
but as yet no reply had been received. It was decided to write again in the
autumn. Mr &
Mrs Murley have also been written to after them bringing up the subject of the
ruts.
4. Correspondence AD passed to the committee a request from the BCTV for a
donation
towards the continuing education/courses for pond wardens. It was decided that
it should be
recommended that the Charitable Trust pay £50 and FOSM be asked to pay £50. R
Green said
that he had been on several of their educational courses.
5. Hay Turner grant has now been obtained by FOSM and the new hay turner is
in use. FOSM
are still awaiting an invoice.
6. White Cliffs grant for information leaflets IC met with Kirk Alexander
from the White Cliffs and
they have agreed to pay 50% of the cost of producing the leaflets. The bulk of
the wording has been
agreed and it was suggested that a map should be included showing a walk (to be
done by some of the
Managers) showing various points of interest.
7. Bracken reduction some of the un-mown areas on the east side of Bossingham
Road are worst. IC
had been in conversation with Kirk Alexander and it was decided that rolling
would crush and
possibly destroy the heather and that spraying would be preferable. Under the
Stewardship Scheme it
was thought that Dan Tuson would need to be contacted and his permission given.
The use of Azulox
applied with a knapsack sprayer was the preferred course of action; R Green,
who has the appropriate
license, would help out with this. IC to trial on his own ground and if too
late to apply this year it
would be applied next year. It was discussed to possibly top a few extreme
areas this year.
8. Reports:
a) Secretary/correspondence nothing to report.
b) Grazing cattle were moved yesterday.
c) Ponds/School Liaison AB had nothing to report. RG had volunteered some
dates and had met with the local school children with their teachers on the
18th and 27th May. The sessions were much enjoyed. RG was thanked by the
Managers. The area around the ponds to be flailed later in the year due to
growth around the banks. It was reported by RG that the ponds are now inhabited
by lots of newts. Coxsole pond will need to be sprayed in the autumn against
the return of Crassula Helmsii.
d) Mowing KS reported that 330 bales were cleared last week off the Minnis
and given to a local
horse charity. We were unable to bale approximately 20/50 worth of bales due to
the delay in
baling then the rain. R Baker will complete the topping now the hay has been
harvested.
e) Trees/Scrub/Bird & Owl Boxes/ Surveys DL reported in July 3 dormice
were in residence at the
moment and that they would checked again later in the year.
9. Press Release IC to produce for parish magazine mentioning recent
reports/success re ponds, newts,
grass snakes, dormice, the baling recently done and that the hay was donated to
a horse charity.
10.Any Other Business Derry Lowes possible future resignation from the
Minnis Managers was
discussed due to her proposed move to Devon and thanks expressed for all her
work/input. No action
was agreed with regard to Derrys potential resignation at this time. Managers
are actively attempting
to recruit a member from the Historical Society this has already been
approved by the Trustees.
11.Date & time of next meeting 7.30pm, Stelling Minnis Village Hall on
12th October 2010
MANAGERS
OF STELLING MINNIS COMMON
MINUTES OF MEETING 13TH APRIL 2010
AT STELLING MINNIS VILLAGE HALL
Present I
Champion, J Gifford, R Griffin, D Lowe, A Day
In attendance C Gooch & R Green
Not present G Baldwin
R Griffin chaired the meeting in K Smyths absence
1. Apologies J Haffenden, K Smyth & A Barchi
2. Minutes of Meeting 19th January 2010 were agreed with slight amendment
3. Matters Arising:
a) Intercom outside The Cottage CG not yet resolved, IC thought he saw
movement
b) Caravan on Minnis close to shop CG advised to take legal action by
solicitors, CG to write
to Sara Fittle giving 2 weeks to remove said caravan
4. Correspondence CG received correspondence from Mr & Mrs Murley re ruts
on Minnis by
East Kent Hunt, CG to write to Nick Onslow
5. Hay Turner needs repair, IC to apply for grant to replace with new, if
unsuccessful will repair
existing
6. White Cliffs grant for information leaflets they will help produce A3
folded leaflet, wording and
pictures from existing information boards on Minnis to be used for input cost
£1600. White Cliffs
may fund half the cost. Primary School keen to have some leaflets. Also to be
locally available
shop, pub, new residents information packs
7. Reports:
a) Secretary/correspondence nothing to report
b) Grazing sheep already moved close to Sheenas and to be moved later close
to Brocklebanks. Fewer cattle this year than last, to be moved as soon as the
weather improves i.e. 2 weeks. To go first onto west side of Bossingham Road
and then later to East side.
c) Ponds/School Liaison RG not heard from school yet, he will contact and
possibly line up for next month. Ivy House pond has frog spawn. Coxsole pond
may need to be sprayed in the autumn against Crassula Helmsii
d) Mowing nothing to report, will be the same as last year
e) Trees/Scrub/Bird & Owl Boxes/ Surveys all new bird boxes occupied. IC
not yet contacted re
Andy Osborne re stump grinding as only just out of hospital
8. Press Release IC to produce for June magazine mentioning Neil Coombs of
Kent Wildlife Trust
letter, also grazing, garden rubbish and bollards
9. Any Other Business Restored gates to be erected soon waiting for
planning permission. CG
suggested inviting Ed Lewis to attend meetings/become Manager, he will contact
10.Date & time of next meetings 7.30pm, Stelling Minnis Village Hall on
13th July 2010
12th October 2010
STELLING MINNIS CHARITABLE TRUST
MINUTES OF MEETING 13TH APRIL 2010
AT STELLING MINNIS VILLAGE HALL
Present I
Champion, J Gifford, R Griffin, D Lowe
Not present G Baldwin
1. Apologies J Haffenden, A Barchi
2. Minutes of meeting 19th January 2010 unanimously agreed.
3. Treasurers Report AD reported on balance of monies held at NatWest:
Current a/c £73.50, Reserve a/c £5663.00 and Yorkshire Building Society
£7438.21.
4. Trustees Approval of Expenditure: none
5. Any other business FOSM accounts produced year end 31.3.2009, balance held
1672.53
6. Date & time of next meetings 7.30pm, Stelling Minnis Village Hall on
13th July 2010
12th October 2010
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MANAGERS
OF STELLING MINNIS COMMON
MINUTES OF MEETING 19th JANUARY 2010
AT BECKETS, CURTIS LANE
Present A Barchi, I Champion, J Gifford, R Griffin, J Haffenden, K Smyth, A
Day
In attendance C Gooch
Not present R Green
1. Apologies G Baldwin & D Lowe
2. Minutes of Meeting 27th October 2009 unanimously agreed & signed by K
Smyth.
3. Matters Arising:
a) Intercom outside The Cottage CG not yet resolved
b) Caravan on Minnis close to shop CG not yet resolved
4. Correspondence Kent BTCV letter handed to KS agreed to maintain.
5. Historical gates agreed with Historical Society to be resited to original
agreed position.
6. Reports:
a) Secretary/correspondence nothing further to report
b) Grazing cows removed at present and to be put back in the spring, sheep to
be moved tomorrow.
c) Ponds/School Liaison nothing to report.
d) Mowing program as per last year & stumps to be ground down.
e) Trees/Scrub/Bird & Owl Boxes/ Surveys all new boxes installed and in
position.
7. Press Release KS to produce.
8. Any Other Business AD requested on behalf of Parish Council that a formal
response be given re any
preferred parking space on Minnis. Email reminder sent to CG for response.
9. Date & time of next meetings 7.30pm, Stelling Minnis Village Hall on
13th April 2010
13th July 2010
12th October 2010
STELLING MINNIS CHARITABLE TRUST
MINUTES OF MEETING 19th JANUARY 2010
AT BECKETS, CURTIS LANE
1. Apologies G Baldwin & D Lowe
2. Minutes of meeting 27th October 2009 unanimously agreed.
3. Treasurers Report AD reported on balance of monies held at NatWest:
Current a/c £811.48, Reserve a/c £5663.00 and Yorkshire Building Society
£7438.21.
AD suggested and it was agreed to move approximately £4000 from Reserve a/c to
Yorkshire Building Society, after present expenses covered.
4. Trustees Approval of Expenditure:
a) Secretary remuneration increased from £150 to £200 per annum with effect
for 2010.
AD expressed thanks. £218.13 subsequently paid to AD to cover previous and
various
expenses.
b) NFU annual insurance - £439.85 (approximately £50 cheaper than last year) JH
asked
whether in view of grazing etc we were covered for public liability, IC assured
him we
were.
c) S Gammon advert in parish magazine AD raised query as to who should be
paying
this £50 outstanding. It was agreed that an honorarium of £50 should be paid to
S Gammon and this amount could be used to pay for advert.
d) Hire of Village Hall it was agreed to pay £30 to cover all meetings in
2010.
e) A Osborne it was agreed that an amount of no more than £400 be agreed to
cover
any invoices presented in the near future. Signed cheque held in abeyance.
5. Any other business - none
6. Date & time of next meetings 7.30pm, Stelling Minnis Village Hall on
13th April 2010
13th July 2010
12th October 2010
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