Stelling Minnis Parish Council







Parish Council page Home Page Contents and Index page


Information available from Stelling Minnis Parish Council under the model publication scheme of the freedom of information act


Click here to view the model publication scheme (pdf file)




Information to be published How the information can be obtained


(see note)


Class1 - Who we are and what we do

(Organisational information, structures, locations and contacts)


This will be current information only


N.B. Councils should already be publishing as much information as possible about how they can be contacted.


(hard copy and/or website  - shown as HC or W in text below)



Who’s who on the Council and its Committees Published on web site  
Contact details for Parish Clerk and Council members (named contacts where possible with telephone number and email address (if used))

Clerk – Parish magazine (phone number) and web site (e-mail address).

Councillors – names only on web site, contact via clerk.


Location of main Council office and accessibility details By appointment with Clerk at Stelling Minnis Village Hall  
Staffing structure n/a  

Class 2 – What we spend and how we spend it

(Financial information relating to projected and actual income and expenditure, procurement, contracts and financial audit)


Current and previous financial year as a minimum


(hard copy and/or website)  
Annual return form and report by auditor HC & W  
Finalised budget HC & W  
Precept HC & W  
Borrowing Approval letter N/A  
Financial Standing Orders and Regulations HC  
Grants given and received IN BUDGET/RETURNS  
List of current contracts awarded and value of contract N/A  
Members’ allowances and expenses IN BUDGET/RETURNS  

Class 3 – What our priorities are and how we are doing

(Strategies and plans, performance indicators, audits, inspections and reviews)


(hard copy or website )  
Parish Plan (current and previous year as a minimum) COMPLETED 2008 HC (copy from Clerk at £5, whilst stocks last) & W  
Annual Report to Parish or Community Meeting (current and previous year as a minimum)

APM REPORT (from 2009)

HC & W


Quality status NOT APPLIED FOR  
Local charters drawn up in accordance with DCLG guidelines N/A  

Class 4 – How we make decisions

(Decision making processes and records of decisions)


Current and previous council year as a minimum


(Hard copy or Website)  
Timetable of meetings (Council, any committee/sub-committee meetings and parish meetings) HC & W  
Agendas of meetings (as above) HC & W + noticeboard  
Minutes of meetings (as above) – nb this will exclude information that is properly regarded as private to the meeting. HC & W + noticeboard  
Reports presented to council meetings - nb this will exclude information that is properly regarded as private to the meeting. HC and W - with agenda or included in minutes of meetings  
Responses to consultation papers With minutes  
Responses to planning applications In minutes  
Bye-laws None  

Class 5 – Our policies and procedures

(Current written protocols, policies and procedures for delivering our services and responsibilities)


Current information only


(hard copy or website)  

Policies and procedures for the conduct of council business:


Procedural standing orders

Committee and sub-committee terms of reference



Delegated authority in respect of officers






Code of Conduct

Policy statements



HC and W - Windmill Committee  terms of reference to be added



SDC Standards Code applies





Policies and procedures for the provision of services and about the employment of staff:


Internal policies relating to the delivery of services

Equality and diversity policy

Health and safety policy


Recruitment policies (including current vacancies)


Policies and procedures for handling requests for information



Complaints procedures (including those covering requests for information and operating the publication scheme)



In accordance with NALC guidelines




N/A - under 5 staff employed



Written request to clerk normally giving  2 weeks notice.


subject to review

(TBC = to be confirmed)

Information security policy Current – kept by Clerk at home address. Archive, kept in locked cabinets in Village Hall  
Records management policies (records retention, destruction and archive) In line with NALC/KALC guidelines  
Data protection policies subject to review  
Schedule of charges )for the publication of information) See below  

Class 6 – Lists and Registers


Currently maintained lists and registers only


(hard copy or website; some information may only be available by inspection)  
Any publicly available register or list (if any are held this should be publicised; in most circumstances existing access provisions will suffice) HC  
Assets Register HC  
Disclosure log (indicating the information that has been provided in response to requests; recommended as good practice, but may not be held by parish councils) HC – log kept by clerk  
Register of members’ interests HC only
Register of gifts and hospitality HC only  

Class 7 – The services we offer

(Information about the services we offer, including leaflets, guidance and newsletters produced for the public and businesses)


Current information only



(hard copy or website; some information may only be available by inspection)  
Burial grounds and closed churchyards    
Community centres and village halls    
Parks, playing fields and recreational facilities    
Seating, litter bins, clocks, memorials and lighting    
Bus shelters    
Public conveniences    
Agency agreements    
A summary of services for which the council is entitled to recover a fee, together with those fees (e.g. burial fees)    

Additional Information

This will provide Councils with the opportunity to publish information that is not itemised in the lists above


Represent the community as whole on local matters such Stelling Minnis Common and planning applications. Liaison with KCC and SDC and other official bodies, support local individuals, organsiations and charities, and progressing the parish plan.  



Contact details: CLERK :





This describes how the charges have been arrived at and should be published as part of the guide.



Disbursement cost Photocopying @ ..p per sheet (black & white) Actual cost
  Photocopying @ ..p per sheet (colour) Actual cost
  Postage Actual cost of Royal Mail standard 2nd class + cost of any packaging.
Statutory Fee   In accordance with the relevant legislation  where applicable
Other   If additional time in providing information is required  by the Clerk it will be charged at current hourly pay rate pro rata. In such circumstances an estimate of the cost will be provided before the information is produced.







Windmill Committee terms of reference

Complaints Procedure

Data Protection



Page designed and produced for Stelling Minnis Parish Council by Nick Smith  - 21 February 2009

revised 5 May 2009


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