STELLING
MINNIS WEB SITE
STELLING
MINNIS WEB SITE
STELLING MINNIS PARISH COUNCIL
FREEDOM OF INFORMATION ACT
| Parish Council page | Home Page | Contents and Index page |
Information available from Stelling Minnis Parish Council under the model publication scheme of the freedom of information act
Click here to view the model publication scheme (pdf file)
| Information to be published | How the information can be obtained |
Cost (see note)
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Class1 - Who we are and what we do (Organisational information, structures, locations and contacts)
This will be current information only
N.B. Councils should already be publishing as much information as possible about how they can be contacted.
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(hard copy and/or website - shown as HC or W in text below)
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| Who’s who on the Council and its Committees | Published on web site | |
| Contact details for Parish Clerk and Council members (named contacts where possible with telephone number and email address (if used)) |
Clerk – Parish magazine (phone number) and web site (e-mail address). Councillors – names only on web site, contact via clerk.
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| Location of main Council office and accessibility details | By appointment with Clerk at Stelling Minnis Village Hall | |
| Staffing structure | n/a | |
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Class 2 – What we spend and how we spend it (Financial information relating to projected and actual income and expenditure, procurement, contracts and financial audit)
Current and previous financial year as a minimum
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(hard copy and/or website) | |
| Annual return form and report by auditor | HC & W | |
| Finalised budget | HC & W | |
| Precept | HC & W | |
| Borrowing Approval letter | N/A | |
| Financial Standing Orders and Regulations | HC | |
| Grants given and received | IN BUDGET/RETURNS | |
| List of current contracts awarded and value of contract | N/A | |
| Members’ allowances and expenses | IN BUDGET/RETURNS | |
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Class 3 – What our priorities are and how we are doing (Strategies and plans, performance indicators, audits, inspections and reviews)
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(hard copy or website ) | |
| Parish Plan (current and previous year as a minimum) | COMPLETED 2008 HC (copy from Clerk at £5, whilst stocks last) & W | |
| Annual Report to Parish or Community Meeting (current and previous year as a minimum) |
APM REPORT (from 2009) HC & W
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| Quality status | NOT APPLIED FOR | |
| Local charters drawn up in accordance with DCLG guidelines | N/A | |
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Class 4 – How we make decisions (Decision making processes and records of decisions)
Current and previous council year as a minimum
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(Hard copy or Website) | |
| Timetable of meetings (Council, any committee/sub-committee meetings and parish meetings) | HC & W | |
| Agendas of meetings (as above) | HC & W + noticeboard | |
| Minutes of meetings (as above) – nb this will exclude information that is properly regarded as private to the meeting. | HC & W + noticeboard | |
| Reports presented to council meetings - nb this will exclude information that is properly regarded as private to the meeting. | HC and W - with agenda or included in minutes of meetings | |
| Responses to consultation papers | With minutes | |
| Responses to planning applications | In minutes | |
| Bye-laws | None | |
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Class 5 – Our policies and procedures (Current written protocols, policies and procedures for delivering our services and responsibilities)
Current information only
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(hard copy or website) | |
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Policies and procedures for the conduct of council business:
Procedural standing orders Committee and sub-committee terms of reference
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Delegated authority in respect of officers
Code of Conduct Policy statements
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HC HC and W - Windmill Committee terms of reference to be added
N/A SDC Standards Code applies N/A
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Policies and procedures for the provision of services and about the employment of staff:
Internal policies relating to the delivery of services Equality and diversity policy Health and safety policy
Recruitment policies (including current vacancies)
Policies and procedures for handling requests for information
Complaints procedures (including those covering requests for information and operating the publication scheme)
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In accordance with NALC guidelines
TBC TBC N/A - under 5 staff employed TBC
Written request to clerk normally giving 2 weeks notice.
subject to review (TBC = to be confirmed) |
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| Information security policy | Current – kept by Clerk at home address. Archive, kept in locked cabinets in Village Hall | |
| Records management policies (records retention, destruction and archive) | In line with NALC/KALC guidelines | |
| Data protection policies | subject to review | |
| Schedule of charges )for the publication of information) | See below | |
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Class 6 – Lists and Registers
Currently maintained lists and registers only
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(hard copy or website; some information may only be available by inspection) | |
| Any publicly available register or list (if any are held this should be publicised; in most circumstances existing access provisions will suffice) | HC | |
| Assets Register | HC | |
| Disclosure log (indicating the information that has been provided in response to requests; recommended as good practice, but may not be held by parish councils) | HC – log kept by clerk | |
| Register of members’ interests | HC only | |
| Register of gifts and hospitality | HC only | |
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Class 7 – The services we offer (Information about the services we offer, including leaflets, guidance and newsletters produced for the public and businesses)
Current information only
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(hard copy or website; some information may only be available by inspection) | |
| Allotments | ||
| Burial grounds and closed churchyards | ||
| Community centres and village halls | ||
| Parks, playing fields and recreational facilities | ||
| Seating, litter bins, clocks, memorials and lighting | ||
| Bus shelters | ||
| Markets | ||
| Public conveniences | ||
| Agency agreements | ||
| A summary of services for which the council is entitled to recover a fee, together with those fees (e.g. burial fees) | ||
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Additional Information This will provide Councils with the opportunity to publish information that is not itemised in the lists above
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Represent the community as whole on local matters such Stelling Minnis Common and planning applications. Liaison with KCC and SDC and other official bodies, support local individuals, organsiations and charities, and progressing the parish plan. | |
Contact details: CLERK :
SCHEDULE OF CHARGES
This describes how the charges have been arrived at and should be published as part of the guide.
| TYPE OF CHARGE | DESCRIPTION | BASIS OF CHARGE |
| Disbursement cost | Photocopying @ ..p per sheet (black & white) | Actual cost |
| Photocopying @ ..p per sheet (colour) | Actual cost | |
| Postage | Actual cost of Royal Mail standard 2nd class + cost of any packaging. | |
| Statutory Fee | In accordance with the relevant legislation where applicable | |
| Other | If additional time in providing information is required by the Clerk it will be charged at current hourly pay rate pro rata. In such circumstances an estimate of the cost will be provided before the information is produced. | |
NOTES
STILL TO BE ADDED:
SECTION 5
Windmill Committee terms of reference
Complaints Procedure
Data Protection
Page designed and produced for Stelling Minnis Parish Council by Nick Smith - 21 February 2009
revised 5 May 2009
Web site url and hosting facilities provided by Simon Wood of Terabyte Computing Ltd( www.terabyte-computing.com)
e-mail: simonw@terabyte-computing.com